Client’s invoice-related details are displayed here, such as total balance, overview of invoices and payments, and also payment behaviour. Here you can make financial transactions for a selected client, such as issue invoice or receive cash payment.

Receive payment in cash	Before you accept a cash payment you have to fill in a cash receipt. Read more ...
Overpayments	Overview of client overpayments. Overpayments can be deducted from issued invoices, if ID preplatky is set in Invoicing Settings General Read more ...
Return overpayment	Current overpayment amount is displayed in the button. Click on it to proceed with returning an overpayment or its part. Read more ...
Pending items on invoice	Records all client’s un-invoiced pending items. Current pending items amount is displayed in the button. Read more ...
Create invoice	Here you can issue a standalone invoice Read more ...
Payment schedule	It generates an individual instalment calendar for current year. A pdf file is generated and you can print it for a client (e.g. in case of their visit of your shop), or send it via email (), or save it into documents. It is possible to use this function during a meeting with client. Bulk generation of instalment calendars in the system - Read more ... .
Send Instalment calendar	Send generated instalment calendar to client’s email.

Opening Balance	It displays client’s opening balance invoice (Client card - Information). Overview of all clients’ opening balance amounts is in Invoicing Overviews Opening Balance, their generation in Other Tools.
All	It displays all issued invoices, cash receipts, and received payments.
Year YYYY	Highlighted years include invoices, cash receipts, or payments.
Year YYYY	A year in pale grey does not include any invoices, receipts, or payments. Click on it to “open” it, i.e. open it for creating invoices. A year gets open automatically if you use bulk generation of invoices.
Show cancelled invoices and payments	If there are cancelled invoices or payments, display them using this button along with others. Cancelled invoices and payments are not shown by default for space-saving purposes.

Payment Details for Year

Client’s services for a selected year are displayed. If you select All or Opening Balance, services are not displayed. Month are highlighted with the following pattern.

Edit invoicing period	Check those un-invoiced months which you wish to exclude from future invoicing. It is a simple and fast way to provide a client with free months’ period without touching setup of a tariff or service.
Total balance	Actual balance of client´s account. Positive number means an overpayment, and negative one is a debt.
Overpayments	Overpayments total, see list of overpayments. Return overpayment here.

Client’s Invoices

Overview of all issued invoices for a selected year. You can easily tell which invoice has been settled and which is still unpaid, colours will help you get orientated quickly. Overpayments/Underpayment included into total client’s balance are shown in invoice list.
Invoice statuses are: paid, not paid, proforma, credited (confirmed), and credited (unconfirmed).

	It displays a list of client’s invoices with an option to print/save on disc.
	Send a list of invoices via email. Read more ...
All	It displays all invoices.
Invoice status filter	Not invoiced Paid Paid after due date Unpaid in due date Unpaid after due date Proforma invoice

Period	Issued invoice period. First period is displayed for invoices with more periods.
Invoice number (var.symbol)	Invoice variable symbol, hover over VS to display invoice detail.
Due date	Due date, i.e. number of days are defined in Invoicing Settings General, ID splatnost_faktur
Amount incl. VAT	Invoice amount, i.e. invoiced for services and other items.
Amount for payment	Payment amount, incl. overpayments; amount is rounded.
Paid	Amount already paid, e.g. in cash or using overpayment.
Scoring	It represents a numeric expression of client´s payment morale. The value means a sum of days, if invoice is paid prior to due date, or a sum of negative days, if invoice is paid after due date. E.g. if client pays an invoice 2 days prior to its due date, scoring is 2, and vice versa, -2 means 2 days after due date.
Type	Client´s payment option Set payment options up in Invoicing Settings Code lists Payment types. Or information if invoice is credited.
Balance	Invoice balance, i.e. including a possible payment, or partial payment. (Balance = Amount for payment - Paid)
Payment status	Information on payment status; in case of settled invoice its settlement date is displayed. Read more ...
Counted overpayment	Information on invoice overpayment, e.g. if client paid more than amount due.
	Opens/saves invoice for later print or display (in pdf format).
	Issued invoice is a proforma invoice. Read more ...
	Send invoice to client’s email. Read more ...
	Invoice was already sent, hovering over it displays sent date. You may also re-send it here.
Detail	Detail of issued selected invoice. Various buttons for editing/sending an invoice are displayed base on its status (unpaid/paid, or credited). So you have to differentiate between detail of unpaid and paid invoice, or another status. Read more ...

Client´s payments

 

Client Cash Payments

	It displays a list of client’s payments with an option to print/save on the disc.
	Send a list of payments via email. Read more ...

Document number	Cash receipt number
Payment Date	Payment receipt date
Payment received by	The user that received a given payment
Invoice group	Invoicing Settings Invoice group Each client belongs to a certain invoice group which represents provider´s company. If you are one company, one invoice group is sufficient. Some ISP´s compose of more companies, hence more invoice groups for each company. Each invoice group has its own logo and stamp for invoices. Also, all data such as numerical series, invoicing, statistics or clients are kept separately. Each invoice group must have its own numerical series.
Total incl. VAT	Payment amount
	Open/save a cash receipt - print or display (pdf) Select form of cash receipt in Invoicing Settings General, ID hotovostni_doklad. The receipt consists of 2 identical parts, one of which you keep for yourself and the other one you give to the customer. The options are: standard cash receipt simple cash receipt
	Send a cash receipt.
Detail	An option to edit a cash receipt Read more ...

 

Payments

Client’s non-cash payments, or counted overpayments.

	It displays a list of client’s non-cash payments with an option to print/save on the disc.
	Send a list of non-cash payments via email. Read more ...

Payment Date	Payment receipt date
Accepted	The user that processed a given payment
VS	Payment variable symbol
SS	Payment specific symbol
Amount	Payment amount
Payment Type	Payment type
Account number	The bank account number from which the payment was made
	It displays bank account statement with a respective payment among others. You can work with payments from the statement; identical to Import bank statements

Accept - payment is saved - Payment accepted Print Receipt Show Receipt is displayed in the upper part of the screen.

Select form of cash receipt in Invoicing Settings General, ID hotovostni_doklad. The receipt consists of 2 identical parts, one of which you keep for yourself and the other one you give to the customer. The options are:

VAT missing on a cash receipt

If the client pays for the invoice in cash, VAT tax is not stated on the cash receipt. VAT is not given for a simple reason - the tax is stated right on on the issued invoice. If VAT were stated also on the cash receipt, the client might enter it among their expenses and this would be incorrect.

Show detail	Opens/saves cash receipt for further print or display (pdf) Select form of cash receipt in Invoicing Settings General, ID hotovostni_doklad. The receipt consists of 2 identical parts, one of which you keep for yourself and the other one you give to the customer. The options are: standard cash receipt simple cash receipt
Update client's address	If client changes invoicing data after receipt has been issued, update data in Client card and use this option to reflect the changes on cash receipt. This will not issue a new cash receipt, it only modifies the existing one.
Edit Issue Date	Confirm it to modify date on cash receipt. In case the cash receipt is modified, settlement date on all invoices paid by this cash receipt will be modified as well.
Cancel payment	If you wish to cancel issued receipt press this button to do so, and insert cancel payment reason.

History of payments

It displays history of a cash receipt.

Show invoice	Opens/saves invoice for later print or display (in pdf format).
Pay in Cash	Insert payment for not settled invoice. Read more ...
Issue a credit note	You can issue a credit note for both, paid and unpaid invoice. Read more ...
Cancel invoice	Cancelling of issued, unsettled invoice. You have to state a reason.
Edit invoice	Use it for modification or deletion of one or more items on invoice. You will be able to modify invoice until it has been paid. Read more ...
Update client's address	If client changes invoicing data after invoice has been issued, update data in Client card and use this option to reflect the changes on invoice. This will not issue a new invoice, it only modifies the existing one.
Edit date on invoice	An option to modify issue date, due date, and taxable date on issued invoice. If a client is not able to settle invoice in due date but promises to pay it later, you may extend due date by a certain number of days. Confirm this to make the change on invoice.
Issue invoice copy	Issue a new invoice where invoice data from copied invoice are used. Read more ...
Cancel payment of invoice	If you wish to cancel payment on invoice press this button to do so, and insert reason for cancelling the payment. Invoice status will change from “Paid” to “Unpaid” by cancelling it, and you will be able to modify invoice, e.g. make a new payment. You can cancel a cash payment provided that payments have not yet been sent in Invoicing Cash box. If payments are sent you have to make a correction tax document for an invoice.
Inclusion of overpayment	If client has overpayment you may use it to pay for issued invoice or its part. Total client overpayment is and Total client undercharge on invoice is are displayed along with inclusion date.
Reminder by E-mail	It enables you to issue a reminder for a certain invoice. You can charge the request individually. A prerequisite for display of this button is to have unpaid invoice after due date. You can use template from Invoicing Settings Templates Reminders.
Confirm the credit note	Confirmation of credit note; paid amount will be given back to bank account.
Delete confirmed credit note	Deleting may cause a gap in the invoice numerical series!
Send Invoice by e-mail	Send issued invoice Read more ...
Mark Invoice as Sent	Selected    Not selected When invoice is marked as sent, it is excluded from other invoices that are intended for bulk sending.
Invoice export into POHODA (CZ only)	Invoice gets exported from the system for insertion into accounting SW. Read more ...
Convert invoice	It enables you to transfer invoice to another client in the system. It will display a list of all clients which you can search by name. Invoice will be stored with new address details when you press Save.

Payments

It displays a history of invoice payments.

Payment Type	Type of payment, e.g. Cash payment, Overpayment (inclusion of overpayment)
	It displays cash receipt.

history

Events in invoice history. All events, such as payment, credit note are recorded here.

Log of Sent e-mails

History of sent emails of invoice. You can read status of sent email (Sender Status), or Recipient Status from sender/recipient server logs. This way you will be able to identify what happened with email.

Return overpayments in cash

Enter amount, select   In Cash and add Note (e.g. reason for refund). Press Save. Record is saved in Overpayment Refund History. Use or to print/display Cash Expense Receipt.

Return overpayment to bank account

Enter amount, select   Bank Account (The system automatically fills in bank account number from Client Card, and also proposes bank account numbers used for payments of invoices in the past.) and add Note (e.g. reason for refund). Press Save. Record is saved in Overpayment Refund History. Bank account transfer needs to be done manually or using Bulk order function.

You can delete saved overpayment with .
All overpayments are filed in Invoicing Overpayments Returned.

Create a pending item and review those already created. Pending items are often used for invoicing scheduled interventions and reminders, or other services which are not invoiced regularly. Review not invoiced pending items in the entire system in Invoicing Overviews Pending Items.

Add pending item

Press Save to add the item. It will be displayed in Uninvoiced items where you can modify it.

	Edit item
	Delete item
	Copy item data to new item

  If client pays regular invoices using permanent bank order, pending items on invoice may stay unnoticed and an invoice unpaid. That´s why you´d better issue a standalone invoice for the intervention (Invoice Pending Items).

Read more ...

The creation of standalone invoice is divided into these parts:

Invoice header

Basic set up for issuing an invoice.

Invoice services

Select month(s) for invoicing services. Check the moth(s) one by one, or check year box to select all available months.
Service suspension period is disabled for invoicing.

Pending items on invoice

If client has pending items to be invoiced, you may invoice them here. Select some/all of them to be invoiced.

Read more ...

Other items on invoice

Add other items to invoice. Click on + or - to add/delete items.

Total
Invoice total amount is rounded based on settings in Invoicing Settings General, ID price_rounding.

Modify an invoice changing the following:

Here you can create a credit note for an already issued invoice. You can change the following: